The first time you sign in with an email address, an account will be automatically be created for you no need to register or sign up.
To sign in, click the "Sign in" button in the top right corner. Enter your email address in the box provided and click the "Sign in with email" button. There may be a "Sign in with Google" button please do not use it, it is reserved for volunteers only.
An email will be sent to the email address you provided above. It will contain a link allowing you to complete the sign in process. The link will come from oacapp@cids.org.za if you don't see it, remember to check your spam folder.
After clicking the Sign in button you will be signed into the app.
On your first signed in visit to the app you will be presented with a setup form to fill in with more information we require about you to assign you to the correct team and role.
Upon completing the form you will be provisionally assigned as a candidate for the role you selected. You will only receive the full permissions of your role once you are verified by either a verified coach of the team you selected or the OAC Teams coordinator.
For coaches: The OAC Teams coordinator or a verified coach will need to verify that you are indeed the coach for the team you selected. The OAC Teams coordinator will verify that the email address of your account matches the email address provided on the team registration form. Preferably sign in to the app using the same email address as was provided on the team registration form to avoid delays. If you have not been verified within two days of filling in the setup form please send an email to oacteams@firstsa.org.(Once verified you should see Team Admin buttons on the app home page.)
For team-members/mentors/translators/supporters: A verified coach for your team will need to upgrade your role to remove the candidate status.
For volunteers: The OAC Volunteer Coordinator will assign the appropriate role, based on your role at the event.
This functionality is only available to verified coaches due to the sensitive nature of the information.
To add/edit/remove people from your team you will need to access the People page of the Admin area using the Team People Admin link on the app home page or by clicking this link Team People Admin, which will present you with the interface show below.
You can add a person by using the "Create New" button.
To edit a person click on their name in the list.
Ensure that all required fields are filled in correctly and that optional fields are filled in where applicable, make sure to click the Save button to ensure that the information is saved.
Make sure all people who are part of your team is added and reflected in the list. If someone is not on the list they will not be allowed to attend the event.
Make sure your own entry is fully filled in as well, including allergies and special needs if applicable.
To return to the list click on the word "People" show at the top.
People who are part of your team that sign in to the app will have entries automatically added to the list as candidates for the role they selected.
For them to be counted as part of the team you need to change their role to the role that does not include the Candidate prefix, this also grants them the permissions associated with the role. (second coaches updated this way will have the same permissions as you)
The automatically added entries may result in duplicate Person entries if you had already added them manually.
Duplicates need to be combined using the merge funtionality(don't try to manually combine entries as there are hidden fields that link to user accounts that need to be preseved).
Merge entries by selecting 2 entries and clicking the merge button in the upper right.
Following a merge the combined entry will be displayed so you can confirm all the fields are correct.
If there are people in the list that you don't recognise, you can select them using the checkbox to the left of their name and then use the remove action in the upper right. Be careful when removing People as the action cannot be undone.
If you remove your own person entry or change your role, you will no longer have access to the Admin area.
If you are a coach for multiple teams, all of your teams' people will be shown. There will also be multiple person entries for you(one for each team you are a coach of), do not remove these entries as it will result in loss of access to that team (you can use filters to temporarily narrow which people are shown in the list)
To add or update your team information you will need to access your Team's page of the Admin area using the Team Admin link on the app home page(not the Team People Admin link), which will present you with the interface show below.
Currently, there are two editable fields:
- Team contact details visible to other Teams - to be visible to other teams
- Number of parking bays required - not visible to other teams (may be a cost associated, we will let you adjust when we communicate the cost)
(we may add more fields in the weeks leading up to the event and we'll let you know to go and fill those in)
In case you are the coach of multiple teams, a list of teams will be shown and you can click on the team number to update the details for each team.